HR & Payroll · Leave Management (FMLA/PFML)
FMLA and leave management that eliminates compliance risk
FMLA violations cost employers an average of $80,000 per lawsuit. We handle the entire leave lifecycle, eligibility tracking, notice management, intermittent leave coordination, and return-to-work programs, so every leave is processed correctly and documented completely.
$2,250
Retainers from
2-4 wk
Payroll takeover
10-250
Employees
Every notice, on time
Every FMLA and PFML notice sent within the statutory window.
Eligibility notices, rights and responsibilities, designation notices, medical certifications, all sent on the exact day they’re required, documented for the file, and tracked through return-to-work.
King & Co. operator workbench
Every notice, on time workstream
2-4 wk
Payroll takeover
10-250
Employee range
Down
Owner escalations
Payroll cycle
Provider changes, deductions, approvals
Compliance queue
PFML, FMLA, I-9s, handbook updates
Manager handoff
Onboarding, offboarding, issue tracking
This week
Return-to-work, coordinated
Return-to-work coordinated with the manager before it becomes a gap.
The highest-risk moment in any leave case is the return. We coordinate the return date, any restrictions, and the communication back to the manager so leave doesn’t quietly become termination.
100%
FMLA compliance
0
Retaliation claims
80%
Admin time saved
48hr
Response time
What we handle
Complete FMLA Administration
We manage the entire FMLA process from initial request through return to work, ensuring every step is legally compliant and fully documented.
- Eligibility determination and entitlement balance tracking (rolling, calendar, fixed methods)
- Required notice management (eligibility, rights & responsibilities, designation)
- Medical certification requests, reviews, and recertification scheduling
- Intermittent leave hour tracking with real-time balance reporting
State PFML Coordination
We navigate the intersection of federal FMLA and state paid leave programs so your employees get their benefits and your business stays compliant with both.
- Massachusetts PFML application support and employer response management
- Concurrent FMLA/state leave tracking to prevent double-counting errors
- Multi-state leave law compliance for distributed workforces
- Contribution rate monitoring and payroll coordination
Manager Decision Support
We give your managers clear guidance on leave requests so they never accidentally deny protected leave or approve it without proper documentation.
- Leave request triage, we assess every request for FMLA/state eligibility before any manager responds
- Manager training on what they can and cannot ask or require
- Real-time consultation for complex leave situations (intermittent, reduced schedule, military)
- Documentation templates and workflows for every leave scenario
Return-to-Work Programs
We build structured return-to-work processes that protect your business and support your employees through the transition back.
- Fitness-for-duty certification collection and review
- Modified duty and accommodation documentation (ADA coordination)
- Reinstatement rights verification and position restoration tracking
- Post-leave check-in protocols to prevent retaliation claims
How the engagement works
Leave Audit
We review your current leave policies, FMLA tracking methods, and historical leave data. You get a gap analysis with risk ratings and a clear picture of where you’re exposed.
System Configuration
We set up leave tracking in your HRIS or our managed system, entitlement calculations, notice templates, certification workflows, and intermittent leave hour trackers.
Manager Training
Your managers learn what triggers FMLA, what they can and can’t ask, and exactly how to route leave requests to us. Takes 60 minutes and eliminates 90% of manager-caused violations.
Managed Leave Administration
We process every leave request, manage all notices and certifications, track entitlement balances, coordinate with state programs, and handle return-to-work. Your managers and employees have a single point of contact.
Reporting & Compliance Monitoring
Monthly leave utilization reports, compliance dashboards, and proactive alerts for expiring certifications, approaching entitlement exhaustion, and state law changes.
Why this matters
Leave is where employment lawsuits come from.
Missed notices, miscategorized absences, and sloppy return-to-work are the top causes of FMLA/PFML litigation. A senior operator owning the timeline end-to-end is how you avoid being the next case.
Operator vs. manager-owned leave
Manager-owned leave tracking
- Notices sent late or skipped entirely
- Leave tracked in a spreadsheet that drifts
- PFML and FMLA run as separate processes
- Return date discovered when the employee walks back in
King & Co.
- All statutory notices sent within the window
- Every leave case documented end-to-end
- MA PFML + FMLA handled as one coordinated workflow
- Return-to-work coordinated with the manager
Ready to stop being your own HR department?
If payroll, onboarding, PFML, or compliance is eating your week, let’s map what King & Co. would own first.
Leave Management (FMLA/PFML) FAQs
Common questions about scope, fit, and how the engagement works.